A RESOLUTION of BOROUGH COUNCIL , of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING ITS INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.
WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,
WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and
WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;
NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.
council vice president
Dan Short, Jr
The following records have been shredded on this date February 25, 2016
Let it be noted that Bolivar Borough Sewage Authority no longer exists. The Sewage Authority was sold to Tri-Community Sewage Authority in January 1992 and Bolivar Borough Sewage Authority was terminated under Resolution # 1-29 on August 3rd 1992. Ordinance signed by Council President at that time, Patricia Short. Witnessed by Florence Bella, then Borough Secretary.
Let it be also noted that Patricia Betts, current Secretary of Borough contacted Tri-Community Sewage Authority Secretary, Cindy Shetler, who looked up their requirements of retention and stated since Borough’s Sewage Authority no longer exists and receipt records are from the (70)’s Seventies they are no longer needed and can be destroyed.
Therefore, Bolivar Borough Resident Sewage Receipts, stubs of payments made to Borough Sewage Authority for year 1976 thru 1987 were shredded.
Bank statements and copies of cancelled checks from same time period were also shredded. Current Municipal Records Manuel dated December 16, 2008 and amended July 23,2009 states Bank Statements & Reconciliations prepared by banks and Cancelled checks paid by bank as proof of payee receiving funds, retain for period of (7) seven years and may be destroyed.