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Resolution

# 2017-2

Destruction
of

Old Records

A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest: Signatures:

Amy Lichtenfelt  Council president

Ronald Betts_Council vice president

Sue Bartow_Council member

Clark Baird_Council member

Mark Scibe_Council member

Patricia Betts Secretary

March 16, 2017

The following records have been shredded on this date.

Vender Licenses 3 year retention. 2011 – 2012 – 2013

PA One Call 1 year retention – 1992 – 1994-1998-2001-2003-2005-thru-2008-2013-2014-2015

Terminated Employees 5 year retention – 1990-thru – 2010

Municipal no lien letters- 1 year retention

2000 – 421 Shaffer St; 659 Washington St; 855 McKinley St; 757 Lincoln Street; 857 McKinley St; 718 Lincoln Street

2001 – 754 Lincoln St; 657 Washington Street; 639 Washington Street; 831 McKinley Street; 602 Washington Street; 631 Washington Street

2002 – 857 McKinley Street, 300 Shaffer Street, 2nd & Walnut Street; 745 Lincoln Street; 524 Market Street; 827 McKinley Street; 415 Shaffer Street; 625 Washington Street; 547 Market Street

2003 – 700 Lincoln Street; 738 Lincoln Street; 558 Market Street; 635 Washington Street; 630 Washington Street,; 558 Market Street, 621 Washington Street

2004 – 537 Market Street; 738 Lincoln Street; 714 Lincoln Street; 838 McKinley Street; 700 Lincoln Street; 536 Market Street; 767 Lincoln Street; 718 Lincoln Street; 730 Lincoln Street; 628 Washington Street; 655 Washington Street; 671 Washington Street;

2005 – 835 McKinley Street; 841 McKinley Street; 520 Market Street; 558 Market Street; 414 Shaffer Street; 620 Washington Street; 621 Washington Street

Municipal Ordinance Violation Satisfactions – 30 days retention

2002- Wire-mill and 2010 – 545 Market Street

Oath of Office 6 year retention

1993 thru 1995 1979 thru 1988 1998- thru 2000 2002 and 2004

Street Opening Permits – 5 year retention - 1997-2002-2004-2009

Proof of Publication – 10 year retention

1997 - Notice of Ordinance 1 of 1997

Auditors report for 1996

Street paving bids

Special Meeting to fill vacancy council seat

1996 – Special meeting to adopt budget for 1997

Sunshine notice for 1996

1995 auditors report filed March 1996

Special meeting on Keystone grant March 1996

Obligation note with Johnstown Bank & Trust June 1996

Sunshine notice for 1997

Special meeting on proposed budget for 1997

Bid notice to sell antique furniture June 1996

1995- Ordinance on speed limits May 1995

Special meeting on opening & reviewing proposal for elderly housing March 1995

Kelly Field project bids Nov 1995

Shade Tree Ordinance Nov 1995

Reorganization meeting notice for January 1996 posted Dec 1995

Special meeting for professional market consulting survey thru CDBG Feb 95

Auditors report for 1994 - March 95

Special meeting for PENVEST loan of $100,000.00 April 95

Bid notice for Quonset hut construction July 1995

Patricia Betts_

Borough Secretary

Amy Lickenfelt

Council President